Commercial Administrator

FULL TIME – 40 hours per week

Salary band: £26,000 – £30,000 (subject to knowledge and experience)

Benefits: Company performance bonus, company pension and access to employee assistance programme

Based: Fleet office

Reporting to: Administration Manager

Corrigenda are one of the South’s leading providers in facilities management and capital projects sectors. Our engineers, supported by an experienced back up office team, have developed a reputation for delivering first class services, always meeting and often exceeding client expectations.

Corrigenda are growing and are looking for an experienced and pro-active Commercial Administrator, who will be responsible for client invoicing and assisting with maintaining financial work in progress to acceptable levels.

This role will predominantly be operating from our office in Fleet but may be required to work from other offices across the South.

Key Responsibilities Include
(but not limited to):

• Raise accurate client sales invoices and perform daily invoicing functions
• Price reactive jobs accurately using contract specific terms
• Ensure monthly applications are prepared correctly for client approval
• Review engineer time entries, material, and subcontractor costs on jobs
• Investigate any potential errors that occur
• Submit invoices direct to client within agreed timeframe
• Respond and manage invoicing queries
• Liaise with operations to update forecasts
• Updating and maintain CAFM system & finance system
• Hold monthly meetings with contract management to review financial work in progress levels and assist with converting costs into revenue
• Accurately apply for variation orders with clients and review weekly
• Liaising with subcontractors and suppliers to chase for costs / invoices to be processed on the system
• Working towards department KPIs and deadlines
• Assist with producing monthly client management reports
• General administrative duties
• Assist with other work activities when required and provide team cover during holidays/sickness

Knowledge, Experience and Skills:

• IT Literate with outstanding Microsoft Excel skills and knowledge
• Excellent written and verbal communication skills
• Proven experience of handling high volumes of administration work
• Ability to prioritise and work under pressure
• Exceptional level of attention to detail and accuracy
• Resilient and resourceful
• Personable, proactive and able to build rapport at all levels
• Able to offer solutions to problems that have been identified

Package:

• Basic salary £26,000 – £30,000 (subject to knowledge and experience)
• Company pension
• 31 days’ holiday (including bank holidays)
• BUPA cash plan
• Employee Assistance Programme