Planned Maintenance Administrator

Key Responsibilities Include
(but not limited to):

• Update and maintain assets & records ensuring all required documentation is completed and uploaded to Corrigenda’s and the client CAFM system in a timely manner
• Update client CAFM systems with work update for in house and sub-contracted works as required to produce client monthly reports
• Schedule in-house engineers and specialist subcontractors to attend jobs, arranging access requirements directly with site and populating the resource planner
• Liaise with contract managers, engineers, and external contractors to ensure that paperwork and reports are received on time and completed to the correct standard
• Reviewing the accuracy of the maintenance plans and ensuring jobs/orders have been raised correctly
• Assist with providing accurate information for management reports
• To support the handling and logging of client requests via telephone or email
• Raise purchase orders for materials and subcontractors
• Assist with other work activities when required and provide team cover during holidays/sickness
• Any other tasks, within capabilities, as instructed by line manager

Knowledge, Experience and Skills:

• Excellent attention to detail
• IT literate – must be confident in all Microsoft Office Packages particularly Excel
• Ability to prioritise and work under pressure
• Ability to work as part of a small team to become a ‘Team Player’ whilst demonstrating initiative and ability to work independently
• Previous experience in using CAFM systems for call handling and task logging
• Previous experience in quality assurance and/or compliance
• Excellent written and verbal communication skills
• Confident when speaking on the phone
• Previous experience working in a facilities role

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