PPM Compliance & Asset Manager

Key Responsibilities Include
(but not limited to):

Team Leadership
• Lead and develop the PPM Administration Team.
• Manage workloads, performance and team development.
• Support recruitment, training and employee wellbeing.

Commercial Management
• Review and validate monthly applications and supporting compliance evidence.
• Identify and support asset, compliance and maintenance-related contract variations.
• Provide asset, compliance and maintenance data to support commercial submissions and pricing reviews.
• Work with operational and commercial teams to ensure asset register changes, maintenance frequencies and statutory requirements are accurately reflected within contract pricing.
• Support revenue protection through effective management of certification, compliance records and asset data.
• Assist in identifying and managing commercial risks associated with compliance, documentation and asset governance.
Compliance Management
• Monitor PPM performance and contractual compliance.
• Manage overdue activities and compliance recovery plans.
• Escalate risks and support operational teams to achieve targets.

Certification & Documentation
• Oversee maintenance certification and compliance documentation.
• Ensure documentation is accurate, complete and submitted on time.
• Support internal and external audit requirements.

Asset & CAFM Management
• Maintain asset data integrity within CAFM systems.
• Manage asset changes, reconciliations and reporting.
• Support lifecycle planning and data governance.

Resource Planning
• Support PPM resource planning, workload forecasting and delivery scheduling.
• Review future maintenance workloads and resource requirements.
• Coordinate workload balancing and recovery planning activities.
• Work closely with operational teams to support compliance delivery.

Governance & Continuous Improvement
• Chair performance review meetings and produce management reports.
• Monitor actions and drive performance improvements.
• Support mobilisation, transition and continuous improvement initiatives.

Knowledge, Experience and Skills:

Essential
• Experience managing compliance, administration or asset management functions within Facilities Management.
• Strong understanding of planned maintenance (PPM) processes and statutory compliance requirements.
• Experience using CAFM systems and managing asset data.
• Strong people management and leadership skills.
• Excellent organisational, analytical and reporting abilities.
• Strong stakeholder management and communication skills.
• Proficient in Microsoft Office, particularly Excel.

Desirable
• Experience supporting commercial applications and contract variations.
• Knowledge of SFG20 and statutory maintenance requirements.
• Experience managing compliance documentation and certification processes.

Apply